Franchise Royalty Management Software for Visa Consultancy Chains
Configure a percentage, flat-fee, or hybrid royalty rule per franchisee, let VisaBOS calculate what each branch owes from its own recorded revenue, and generate a GST-compliant royalty invoice automatically — with one head-office dashboard showing royalty due, collected, and overdue across every branch.
What does franchise royalty management software do for a visa consultancy chain?
Franchise royalty management software is the part of VisaBOS built specifically for visa and immigration consultancies that operate as a franchise: a head office (the franchisor) with multiple franchisee-owned branches, where each branch pays the head office a periodic royalty or franchise fee for operating under the brand. That fee is commonly structured as a percentage of the branch's revenue, a flat recurring amount, or a hybrid of both — and the specific structure is usually spelled out in a franchise agreement signed when the branch joined the network. VisaBOS lets a franchisor configure that exact structure once per branch, then calculates the royalty owed automatically from the branch's own recorded revenue — case fees and coaching fees collected through the platform's existing Razorpay and GST invoicing module — rather than asking each franchisee to self-report a monthly figure that then has to be checked by hand. A GST-compliant royalty invoice is generated per branch per billing cycle, with payment status tracked against it, and a head-office dashboard rolls up royalty due, collected, and outstanding across the whole network. This page covers specifically the royalty layer; for the branch structure, roles, and lead routing it sits on top of, see our multi-branch visa consultancy software page.
Why is royalty billing so hard to get right every month?
A franchise model adds a second layer of accounting on top of your normal case revenue — money owed by each branch to the head office — and a spreadsheet was never built to track that across a growing network.
From branch revenue to royalty collected.
Every franchise branch runs through the same cycle — agreement terms set once, revenue recorded as usual, royalty calculated automatically, invoiced, and tracked to payment.
Which modules handle the franchise royalty layer?
Purpose-built modules covering royalty rules, automatic calculation, GST-compliant invoicing, and a head-office view across every franchise branch.
Configurable Royalty Rules Per Franchise Agreement
Percentage, flat fee, or hybrid — set once per branch
- ✓Percentage-of-revenue royalty rate configured once per franchisee
- ✓Flat recurring fee option for agreements structured that way instead
- ✓Hybrid structure: flat fee plus a percentage above a revenue threshold
- ✓Rule changes take effect from a chosen cycle without disturbing past invoices
Automatic Royalty Calculation from Recorded Branch Revenue
No manual monthly reconciliation between offices
- ✓Royalty base calculated from case fees and coaching fees recorded in the platform
- ✓Pulls directly from the same Razorpay and GST invoicing engine used for client billing
- ✓Same formula applied automatically every cycle — no re-derivation from a spreadsheet
- ✓Calculation breakdown available per branch, so figures can be checked, not just trusted
Per-Branch, GST-Compliant Royalty Invoices
One statement per branch, per billing cycle
- ✓Royalty invoice generated automatically at the end of each billing cycle
- ✓GST-compliant formatting through the same invoicing module used elsewhere on the platform
- ✓Sent directly to the franchisee with an itemised calculation breakdown attached
- ✓Payment status — due, partially paid, paid, overdue — tracked against every invoice
Head-Office Royalty Dashboard
Due, collected, and overdue — across every branch, at a glance
- ✓Consolidated view of royalty due, collected, and outstanding across the whole network
- ✓Branch-by-branch breakdown so an owner can drill into any single franchisee's status
- ✓Overdue balances flagged and sorted so follow-up starts with the branches that need it most
- ✓Historical royalty collection retained for year-over-year comparison per branch
Franchise Agreement Metadata Per Branch
Terms stored on the record, not in someone's inbox
- ✓Agreement start date recorded against the branch it applies to
- ✓Current royalty rate or fee structure stored alongside the agreement it comes from
- ✓Renewal date tracked with alerts ahead of expiry, so terms are never running on memory
- ✓Agreement history retained if terms are renegotiated at renewal
Built to Sit Alongside Multi-Branch Analytics
The royalty layer, not a duplicate reporting system
- ✓Uses the same branch structure already set up for multi-branch operations
- ✓Royalty figures appear next to — not instead of — existing branch performance reporting
- ✓No second set of branch records or revenue figures to keep in sync
- ✓Franchise royalty is one more view on data your consultancy is already recording
Royalty invoices run on the same billing engine that powers our GST invoicing software for visa consultants, and royalty figures sit alongside the branch-level P&L already available in our visa consultant accounting software, so the franchise fee layer never becomes a separate system to reconcile against the rest of your books.
See every branch's royalty status at a glance.
One dashboard shows royalty model, amount due, and amount collected for every franchise branch — so following up on an overdue balance starts with a glance, not a phone call to check.
This view sits next to — not instead of — the branch-wise numbers already available in our reporting & analytics software, so a franchisor can compare a branch's lead and case performance against its royalty standing in the same session.
How fast can you start billing franchise royalty?
Royalty rules are configured per branch in minutes, and the calculation runs off revenue your branches are already recording — there is no separate system to stand up first.
Set Royalty Rules Per Branch
For every franchise-owned branch, configure the royalty structure that matches the actual agreement — percentage of revenue, flat fee, or a hybrid of both — along with the agreement start date and renewal date. This takes minutes per branch and can be updated at any time from a chosen cycle onward.
Branch Revenue Flows In as Usual
Franchisees keep collecting case fees and coaching fees through the same Razorpay and GST invoicing flow already in use. No separate revenue-reporting step is required — the royalty calculation reads directly from what has already been recorded on the platform.
Review Royalty Invoices and the Group Dashboard
At the end of each billing cycle, a GST-compliant royalty invoice is generated per branch and sent to the franchisee automatically. The head-office dashboard shows royalty due, collected, and overdue across every branch, so nothing depends on a manual month-end reconciliation.
Frequently Asked Questions
Common questions from franchisors running visa consultancy chains about royalty rules, calculation, invoicing, and franchise agreement tracking.
Related Guides & Pages
Enterprise-grade platform. India pricing.
No USD surprises.
All plans include unlimited leads, students, and visa cases. No per-user pricing tricks. Cancel anytime.
- 1 Branch
- Up to 5 Staff Accounts
- Lead Management + Pipeline
- Visa Case Management
- Document Management
- Appointments & Walk-in Log
- Payment Tracking & Invoices
- Exam Coaching Module
- Full Analytics Dashboard
- Multi-branch Management
- Up to 3 Branches
- Up to 20 Staff Accounts
- Everything in Core
- Exam Coaching (Batches, Tests, Assignments)
- Meta Lead Webhook (Facebook/Instagram)
- Razorpay Payment Integration
- Full Analytics Dashboard
- Internal Team Chat
- 50+ Granular RBAC Permissions
- Unlimited Branches
- Unlimited Branches
- Unlimited Staff Accounts
- Everything in Professional
- Cross-branch Messaging
- Priority Support + Dedicated Manager
- Custom Branding on Invoices
- SLA-backed Uptime Guarantee
- Early Access to New Modules
- API Access (coming soon)
- Personalised Onboarding Session