The CRM Built for Study Abroad Consultants — Every Step of the Student Journey
From first enquiry to university enrollment, VisaBOS manages the complete study abroad journey — counseling, test prep coaching, visa application, document collection, and fee payments.
No credit card required · 14-day free trial · Setup in under 1 hour
One Platform. The Entire Student Journey.
No more jumping between IELTS software, visa trackers, and WhatsApp. Every stage of every student is managed in VisaBOS.
Study Abroad Consulting is More Complex Than Regular Immigration
You're not just processing visas. You're managing a multi-step student transformation — and you need software that understands every stage.
Key Features for Study Abroad Consultants
Every feature in VisaBOS was designed around how study abroad consultancies actually work.
Supporting Every Major Study Destination
Student visa fields, university database, and country-specific requirements pre-loaded for every major destination.
Student visa fields, university database, and country-specific requirements pre-loaded for all destinations.
Questions About VisaBOS for Study Abroad
What is a study abroad consultant CRM?
A study abroad consultant CRM is software built specifically for consultancies that help students apply for universities and student visas abroad. Unlike generic CRMs, it manages the unique workflow of study abroad: counseling, test prep coaching, university applications, student visa cases, document collection, and fee payments — all under one student profile. VisaBOS is purpose-built for this use case.
Can VisaBOS track both IELTS coaching and visa cases for the same student?
Yes. This is one of VisaBOS's core strengths. A student can be enrolled in your IELTS/PTE coaching batch and simultaneously have an active visa case — both linked to the same profile. Your team sees the full picture: coaching attendance, test scores, visa stage, and documents, all from one student record.
Which countries' visa requirements does VisaBOS support?
VisaBOS comes pre-seeded with 60+ visa types across 30+ countries including Canada (CAQ, GIC, IRCC stages), Australia (CoE, GTE), United Kingdom (CAS, UKVI), United States (SEVIS, F-1), Germany (blocked account, APS), New Zealand, Ireland, and more. Country-specific fields appear automatically based on the student's destination country.
How does VisaBOS help with university application tracking?
Each student's profile includes a dedicated University Applications section where you track every university they're applying to. For each university you can record application status (applied, offer received, offer accepted, offer rejected), application fees paid, tuition deposit paid, and conditional / unconditional offer status. Country-specific requirements like CAQ (Canada), GIC (Canada), and SEVIS (USA) are tracked as separate fields.
Is VisaBOS suitable for small study abroad consultancies?
Absolutely. VisaBOS is designed to scale with you. Small consultancies with 2–3 staff can start on our Starter plan (₹5,000/month) and grow. There's no complexity tax — you don't need an IT team or developer to set it up. Most small consultancies are fully running within a day of signing up.
What is the best CRM for study abroad consultants in India?
The best CRM for study abroad consultants in India should cover the complete student journey — from lead capture to university enrollment. VisaBOS is purpose-built for this with modules for lead management (Meta Ads integration), student counseling, IELTS/PTE coaching (batches, attendance, tests), visa case management (with country-specific fields), document tracking, university application management, and Razorpay payment collection. Other options include SmartX (WhatsApp-focused), Meritto (university-focused), and KONDESK (education-focused). VisaBOS is the only one that includes coaching management and INR pricing.
How to manage university applications for study abroad students?
Track multiple university applications per student using a CRM with application status tracking. VisaBOS lets you add multiple universities per student with fields for application status (Applied, Offer Received, Offer Accepted, Rejected), application fees, tuition deposits, and offer letter uploads. Filter students by university, intake year, and country to get a real-time view of your admission pipeline.
Do study abroad consultants need a CRM or can they use spreadsheets?
Spreadsheets work for consultancies handling under 20 students at a time. Beyond that, critical data gets lost — follow-ups are missed, documents are scattered across WhatsApp and email, and there's no real-time visibility into revenue or case status. A purpose-built CRM like VisaBOS typically saves 15-20 hours per week in administrative work and increases lead conversion by 20-30% through automated follow-ups and centralized tracking.
Explore Related Topics
Manage Your Entire Study Abroad Business From One Dashboard
Stop managing students across WhatsApp, Excel, and three different tools. VisaBOS unifies your entire operation so your team can focus on students, not admin.
No credit card required · 14-day free trial · India-based support
Enterprise-grade platform. India pricing.
No USD surprises.
All plans include unlimited leads, students, and visa cases. No per-user pricing tricks. Cancel anytime.
- 1 Branch
- Up to 5 Staff Accounts
- Lead Management + Pipeline
- Visa Case Management
- Document Management
- Appointments & Walk-in Log
- Payment Tracking & Invoices
- Exam Coaching Module
- Full Analytics Dashboard
- Multi-branch Management
- Up to 3 Branches
- Up to 20 Staff Accounts
- Everything in Core
- Exam Coaching (Batches, Tests, Assignments)
- Meta Lead Webhook (Facebook/Instagram)
- Razorpay Payment Integration
- Full Analytics Dashboard
- Internal Team Chat
- 50+ Granular RBAC Permissions
- Unlimited Branches
- Unlimited Branches
- Unlimited Staff Accounts
- Everything in Professional
- Cross-branch Messaging
- Priority Support + Dedicated Manager
- Custom Branding on Invoices
- SLA-backed Uptime Guarantee
- Early Access to New Modules
- API Access (coming soon)
- Personalised Onboarding Session