Student · Visitor · Work · PR · Dependent Visas
Visa Case Management Software India — Never Miss a Deadline or Document Again
Track every visa application across every stage — from first counseling to visa decision. Built for India's consultancies with 60+ visa types and country-specific requirements.
No credit card required14-day free trial60+ visa types pre-loaded
Document verified
Passport — Approved
3 of 6 docs complete
Documentation stage
VisaBOS
📊 Dashboard
👥 Leads
🎓 Students
🛂 Visa Cases
📄 Documents
💰 Payments
📚 Coaching
📈 Analytics
Case · CSW-2024-0847
Priya Sharma — Canada Student Visa
Case Stage
✓ Enquiry
✓ Docs
Submission
Interview
Decision
Document Checklist — 3 of 6 complete
Approved
Uploaded
Approved
Pending
Approved
Revision
The Workflow
Every Visa Case, Perfectly Organized
A proven 5-stage workflow that mirrors how the best consultancies actually operate.
1
Enquiry & Counseling
VisaBOS logs the initial enquiry, records counseling notes, captures target country and visa category, and links the lead profile.
2
Documentation
A document checklist auto-generates based on visa type. Track status of each document: Pending, Uploaded, Approved, Revision Needed.
3
Application Submission
Record application reference numbers, submission dates, payment receipts, and biometric appointment details.
4
Interview Prep
Log mock interview sessions, document preparation notes, embassy-specific tips, and case officer observations if applicable.
5
Decision & Follow-up
Record visa grant / refusal, decision date, visa validity, follow-up actions for refusals, and trigger the billing workflow.
Visa Categories
Built for Every Visa Category
Each visa type has its own custom fields, document checklist, and stage workflow — not a one-size-fits-all template.
🎓
Student Visa
University applications, offer letters, CAQ/GIC/SEVIS, tuition fees, enrollment confirmation, scholarship details.
✈️
Visitor Visa
Purpose of visit, travel dates, bank balance proof, sponsorship letters, invitation letters, itinerary.
👨👩👧
Dependent Visa
Link to primary applicant, relationship type, primary visa status, biometric coordination, dependent documentation.
💼
Work Visa
Employer details, LMIA tracking for Canada, work permit type, salary, job offer letters, NOC codes.
🍁
PR / Immigration
Express Entry profile, CRS score, ITA tracking, biometrics, medical and police clearance, landing documents.
🔀
Other Categories
Custom stages for any visa type your consultancy handles — business, transit, refugee, or regional-specific categories.
Document Management
Never Ask for the Same Document Twice
Every case has a structured document checklist. Every document has a status. You always know exactly what's missing.
Document Categories
🪪
Identity Documents
Passport, Aadhaar, PAN
🎓
Education Certificates
Transcripts, Degrees, Marksheets
💰
Financial Documents
Bank statements, ITR, Sponsorship
💼
Employment Records
Experience letters, Payslips, NOC
📋
Language Test Scores
IELTS, PTE, TOEFL, Duolingo
📄
Visa Support Docs
Invitation letters, Travel insurance
🏠
Property Documents
Ownership proof, Rental agreements
📎
Other / Custom
Police clearance, Medical, Photos
Power Features
More Than Just a Case Tracker
VisaBOS goes beyond status tracking with features that actively prevent mistakes and surface insights.
⚡
Action Items
Assign tasks to consultants linked to each case. Set due dates, priority, and status. Nothing falls through.
🏆
Milestones
Mark major case milestones: counseling complete, application submitted, visa approved. Timeline auto-builds.
⚠️
Risk Flags
Flag high-risk cases with severity levels. Get early warning on cases that need urgent attention.
📊
Case Analytics
Case distribution by stage, average processing time, approval rates by consultant and visa type.
FAQ
Common Questions
What visa types does VisaBOS support?
VisaBOS supports all major visa categories: Student Visa (with university application tracking, CAQ, GIC, SEVIS), Visitor Visa, Dependent Visa, Work Visa (including LMIA tracking for Canada), PR/Immigration (Express Entry, CRS score, biometrics), and completely custom visa types for any other category your consultancy handles.
Can I customize the case stages for my workflow?
Yes. While VisaBOS ships with a proven 5-stage default workflow, you can customize stage names, add new stages, and reorder the pipeline to match your exact process. Different visa types can have different stage configurations.
How does document tracking work?
Each case has a document checklist with configurable categories (Identity, Education, Financial, Employment, Language Tests, etc.). Each document item has a status: Pending, Uploaded, Approved, or Revision Needed. You can see at a glance exactly what is missing for every client, and the system never lets you forget a document again.
Can I see all cases for a specific consultant?
Yes. VisaBOS has full consultant-level views so you can see all cases assigned to a specific team member, their workload distribution, average processing times, and approval rates. This makes performance reviews and workload balancing effortless.
Does VisaBOS handle Canada-specific requirements like CAQ and GIC?
Yes. Student visa cases for Canada have dedicated fields for CAQ (Quebec Acceptance Certificate), GIC (Guaranteed Investment Certificate), SEVIS fee tracking, and IRCC application numbers. The system knows which countries require which documents and auto-populates the relevant checklist.
What is visa case management software?
Visa case management software is a digital platform that helps immigration consultancies track and manage visa applications from initial enquiry through final decision. It typically includes stage-based workflows, document checklist management, deadline tracking, action items, and analytics. Purpose-built solutions like VisaBOS also include country-specific fields (CAQ for Canada, SEVIS for USA, CAS for UK), university application tracking, and payment integration.
How to track multiple visa applications for different countries?
Use visa case management software with country-specific workflows. VisaBOS supports student, visitor, dependent, work, and PR visa categories across 30+ countries. Each case has its own stage pipeline, document checklist, and deadline tracker. You can filter and view all cases by country, consultant, or stage — giving you a real-time bird's-eye view of your entire caseload.
What documents are needed for visa case management?
Common document categories include: identity documents (passport, Aadhaar), educational certificates (transcripts, degrees), financial documents (bank statements, GIC, ITR), language test scores (IELTS, PTE, TOEFL), employment records (experience letters, payslips), SOPs, LORs, medical reports, and country-specific documents (CAQ for Canada, CAS for UK, SEVIS for USA). VisaBOS has 25+ pre-configured document categories with auto-status tracking (Pending, Uploaded, Approved, Revision Needed).
Explore More
VisaBOS is a complete platform for visa consultancies:
Get Started Today
Start Managing Your Visa Cases Properly
Join consultancies across India who've moved their visa case management off spreadsheets and onto VisaBOS. 14-day free trial, no credit card required.
60+ visa types pre-loaded · Document checklists ready · Setup in under 1 hour
// InvestmentEnterprise-grade platform. India pricing.
Enterprise-grade platform. India pricing.
No USD surprises.
All plans include unlimited leads, students, and visa cases. No per-user pricing tricks. Cancel anytime.
Monthly
AnnualSave 20%
Core
₹
5,000
/mo
Billed monthly · ₹4,000/mo on annual
For single-branch consultancies deploying their first operating system.
- 1 Branch
- Up to 5 Staff Accounts
- Lead Management + Pipeline
- Visa Case Management
- Document Management
- Appointments & Walk-in Log
- Payment Tracking & Invoices
- Exam Coaching Module
- Full Analytics Dashboard
- Multi-branch Management
Most Popular
Professional
₹
15,000
/mo
Billed monthly · ₹12,000/mo on annual
For consultancies running visa + exam coaching — one OS for everything.
- Up to 3 Branches
- Up to 20 Staff Accounts
- Everything in Core
- Exam Coaching (Batches, Tests, Assignments)
- Meta Lead Webhook (Facebook/Instagram)
- Razorpay Payment Integration
- Full Analytics Dashboard
- Internal Team Chat
- 50+ Granular RBAC Permissions
- Unlimited Branches
Enterprise
₹
50,000
/mo
Billed monthly · ₹40,000/mo on annual
For multi-city agencies that demand complete operational control.
- Unlimited Branches
- Unlimited Staff Accounts
- Everything in Professional
- Cross-branch Messaging
- Priority Support + Dedicated Manager
- Custom Branding on Invoices
- SLA-backed Uptime Guarantee
- Early Access to New Modules
- API Access (coming soon)
- Personalised Onboarding Session
30-day money-back guarantee. If VisaBOS doesn't organise your operation, we refund every rupee — no questions asked.