Malaysia Visa Consultant Software for Indian Agencies
Manage every Malaysia Employment Pass category, EMGS student pass, MM2H long-stay case, and dependent pass file on one platform — with ESD approval tracking, EMGS medical-screening sync, Razorpay fee collection, and GST invoicing built in.
What does Malaysia visa consultant software do for an Indian agency?
Malaysia visa consultant software is a single platform that lets an Indian consultancy manage every Malaysia-bound filing without losing track of which authority or which stage a file is sitting at. VisaBOS structures each case around the pass type it actually is — an Employment Pass (EP) requiring a Category I, II, or III classification based on the offered salary and role seniority, followed by approval from the Expatriate Services Division (ESD); a short-term Professional Visit Pass for an assignment without local employment; a student pass coordinated through EMGS (Education Malaysia Global Services), the centralised body that manages offer letter verification, financial proof, and medical screening at an EMGS-approved panel clinic on behalf of the receiving institution; a Malaysia My Second Home (MM2H) long-stay residency application for a financially qualifying applicant; or a dependent pass for the spouse or children of an EP holder. Each case type carries its own document checklist, its own stage tracker, and — for MM2H and dependent files — a link back to the primary applicant so the whole family unit stays visible in one place. Razorpay fee collections and GST invoices tie to each client automatically, and a real-time dashboard surfaces pipeline health, counsellor workload, and revenue by branch. For the broader context of managing cases across all destinations, see our immigration consultant software overview.
Why are Malaysia files so hard to keep on track?
Malaysia immigration splits classification, portal-based coordination, and long-running family cases across systems that spreadsheets were never built to hold together.
From first inquiry to pass in hand.
VisaBOS connects every stage of a Malaysia-bound client's journey — inquiry, filing, approval or screening, and pass issuance — in one continuous workflow.
Which modules handle your Malaysia caseload?
Purpose-built modules covering the full Malaysia journey — Employment Pass, EMGS student pass, MM2H, dependent pass, checklists, leads, and analytics.
EP Category & ESD Approval Tracker
Category I/II/III classification with ESD status
- ✓Salary and role details captured at intake, mapped against current Category I/II/III thresholds
- ✓ESD approval stage logged separately — submitted, queried, approved, rejected
- ✓Sponsoring employer, job title, and contract duration recorded per EP file
- ✓Category flag reviewed by a counsellor before submission to reduce misclassification risk
EMGS Student Pass Status Sync
Medical screening checklist and portal-stage tracking
- ✓Offer letter, financial proof, and passport submission stages tracked per student
- ✓Medical screening checklist covers EMGS-approved panel clinic, appointment date, and report status
- ✓Visa Approval Letter (VAL) issuance and single-entry visa collection logged to completion
- ✓Multiple students across different institutions and intakes visible on one consolidated view
MM2H Long-Stay Case Management
Long-running residency files tracked to completion
- ✓MM2H application stage tracked from document collection through submission and review
- ✓Proof of income/assets, medical insurance, and supporting documentation slots pre-built
- ✓Renewal and validity milestones logged so long-horizon files stay visible over time
- ✓Case notes and correspondence history preserved for files that can run for many months
Dependent Pass Linked-Case Handling
Spouse and child cases tied to the primary applicant
- ✓Dependent pass sub-cases attached to the EP holder or MM2H primary applicant
- ✓Relationship certificate and sponsor pass reference logged per dependent
- ✓Primary applicant status changes surface a flag on every linked dependent file
- ✓Family unit view shows all linked cases without leaving the primary applicant record
Document Checklist Automation
Pre-built checklists per Malaysia pass type
- ✓Separate checklist templates for EP, Professional Visit Pass, EMGS student pass, MM2H, and dependent pass
- ✓Upload slots for employment contract, SSM registration, academic transcripts, and financial proof
- ✓Missing-document flags prevent a case moving to the next stage before the checklist is complete
- ✓Checklist templates editable per branch to match a consultancy's own intake process
Lead Capture & Multi-Branch Analytics
Malaysia-specific pipeline from inquiry to pass issued
- ✓Meta Ads (Facebook/Instagram) webhook captures Malaysia-bound inquiry leads with campaign attribution
- ✓Pipeline stages built around Malaysia's EP, EMGS, and MM2H journeys
- ✓Case counts and pipeline health segmented by pass type, counsellor, and branch
- ✓Revenue analytics and CSV/PDF export across every branch running Malaysia files
Every Malaysia case sits on the same engine that powers our visa case management software, so your Employment Pass, EMGS student pass, and MM2H files share one document system, one timeline, and one set of analytics — no matter how many branches or counsellors are running Malaysia cases.
How fast can you start running Malaysia cases?
Employment Pass, EMGS student pass, MM2H, and dependent pass templates ship pre-loaded — your team is processing live Malaysia files in under an hour, not after days of configuration.
Sign Up & Load Malaysia Templates (< 1 hour)
Create your account. Employment Pass, Professional Visit Pass, EMGS student pass, MM2H, and dependent pass workflows come pre-loaded with document checklists and stage tracking. Add your branches and counsellors — you are ready to process live Malaysia files immediately.
Import Existing Clients & Connect Channels
Upload current Malaysia-bound clients via CSV. Connect Meta Ads to capture inquiry leads automatically. Invite counsellors with role-based access and link Razorpay for consultancy fee collection with GST-compliant invoicing.
Run Every Malaysia Case From One Dashboard
EP files track through category classification and ESD approval, EMGS student pass cases advance through medical screening to VAL issuance, MM2H long-stay files stay visible over months, and dependent pass cases stay linked to the primary applicant — all updated in real time across every branch.
Frequently Asked Questions
Common questions from Indian consultants managing Malaysia Employment Pass, EMGS student pass, MM2H, and dependent pass cases.
Related Guides & Pages
Enterprise-grade platform. India pricing.
No USD surprises.
All plans include unlimited leads, students, and visa cases. No per-user pricing tricks. Cancel anytime.
- 1 Branch
- Up to 5 Staff Accounts
- Lead Management + Pipeline
- Visa Case Management
- Document Management
- Appointments & Walk-in Log
- Payment Tracking & Invoices
- Exam Coaching Module
- Full Analytics Dashboard
- Multi-branch Management
- Up to 3 Branches
- Up to 20 Staff Accounts
- Everything in Core
- Exam Coaching (Batches, Tests, Assignments)
- Meta Lead Webhook (Facebook/Instagram)
- Razorpay Payment Integration
- Full Analytics Dashboard
- Internal Team Chat
- 50+ Granular RBAC Permissions
- Unlimited Branches
- Unlimited Branches
- Unlimited Staff Accounts
- Everything in Professional
- Cross-branch Messaging
- Priority Support + Dedicated Manager
- Custom Branding on Invoices
- SLA-backed Uptime Guarantee
- Early Access to New Modules
- API Access (coming soon)
- Personalised Onboarding Session