👨‍👩‍👧‍👦Built for Every Family-Linked Visa Case

Spouse & Dependent Visa Consultant Software for Indian Agencies

Name: VisaBOS
Author: VisaBOS

Keep every spouse, child, and dependent case linked to the principal applicant — with a shared relationship-document checklist, automatic status-change triggers, and one consolidated family view across every destination VisaBOS supports.

Start Free Trial — 14 Days Book a Live Demo

No credit card neededFamily cases linked automaticallyWorks across every destination

✅

Document verified

Passport — Approved

📋

3 of 6 docs complete

Documentation stage

app.visabos.com/visa-cases/CSW-2024-0847

VisaBOS

📊 Dashboard

👥 Leads

🎓 Students

🛂 Visa Cases

📄 Documents

💰 Payments

📚 Coaching

📈 Analytics

Case · CSW-2024-0847

Priya Sharma — Canada Student Visa

Case Stage

✓ Enquiry

✓ Docs

Submission

Interview

Decision

Document Checklist — 3 of 6 complete

Passport (valid 6+ months)Approved

Bank Statement — 6 monthsUploaded

Offer Letter — Univ. of TorontoApproved

GIC ConfirmationPending

IELTS Score Card (≥6.5)Approved

Statement of PurposeRevision

What It Is

What does spouse & dependent visa consultant software do for an Indian agency?

Spouse and dependent visa consultant software is the part of a visa CRM that keeps every family member's case tied to the principal applicant instead of scattering them into separate, disconnected files. Most principal applicants — a skilled worker heading to Canada, a student headed to the UK, a professional filing for Australian PR, or an employee moving to Dubai — bring a spouse and, often, one or more children along as dependents. Each of them typically needs a visa application of their own, a distinct document set built around proving the relationship (marriage certificate, birth certificates, financial proof of relationship), and sometimes a processing timeline that runs weeks or months behind the principal's. VisaBOS opens every dependent as a linked sub-case under the principal applicant's file rather than as an unrelated record, tracks relationship-proof documents through their own attestation and translation stages, and automatically advances dependent cases when the principal's status changes — an approval, a PR grant, a medical clearance — so nothing sits waiting on a manual check. For the broader case-management picture, see our visa case management software overview.

Sound Familiar?

Why do family-linked cases fall apart?

Dependent cases carry their own documents and timelines — spreadsheets and disconnected records let them drift away from the principal applicant they are supposed to follow.

🗂️

Dependent Cases Living in Isolation

Spouse and child applications routinely get created as their own case record — a new row in the tracker, a new folder on the drive — with nothing tying them back to the principal applicant's file. The counsellor who opened the principal's Canada Express Entry case six months ago has moved on to new intakes, and the dependent's spousal open work permit sits in a different queue, worked by a different counsellor, with no visibility into what the principal case has already cleared. Documents diverge, timelines diverge, and by the time someone cross-checks the two files, the dependent's paperwork still references an address or a passport number the principal case corrected weeks ago.

📄

Relationship Documents Need Their Own Trail

Marriage certificates, birth certificates, and relationship affidavits do not follow the same checklist as a principal applicant's education transcripts or employment reference letters — they need separate notarisation, translation, and attestation tracking, often through a different set of authorities entirely. When a consultancy manages relationship documents on the same generic document list as everything else, it is easy to lose track of which marriage certificate is still awaiting apostille and which one has already cleared, especially across a family of four with overlapping names and near-identical file types. A missed attestation step on a birth certificate can delay a dependent child's entire application by weeks.

🔔

Status Changes That Don't Cascade

A principal applicant's visa approval, PR grant, or medical clearance is supposed to be the trigger that moves every dependent case forward — but in a spreadsheet-driven practice, that trigger only fires if a human remembers to check. The counsellor handling the principal's Australian partner-visa sponsorship approval has no automatic way to notify whoever is handling the dependent child's case that it can now proceed. Days, sometimes weeks, pass before anyone notices the dependent file has been sitting idle since the principal's status changed, and the family — who assumed everything was moving together — starts asking why only one member of the household has heard anything.

The Family Case Pipeline

From one applicant to a fully linked family file.

VisaBOS connects every stage of a family's journey — principal intake, dependent linking, relationship-document verification, and joint approval — in one continuous workflow.

👤

Principal Case Opened

Primary applicant intake

👨‍👩‍👧

Dependents Added

Spouse, children linked as sub-cases

📜

Relationship Docs Verified

Marriage/birth certs attested

🎉

Family Approved

Principal + dependents cleared together

Feature Deep Dive

Which modules keep dependent cases in sync?

Purpose-built modules covering the full family journey — linked records, relationship documents, status triggers, per-dependent categories, and a consolidated view.

🔗

Linked Case Records

One principal, unlimited dependents, one shared file

✓Every dependent — spouse, child, or parent — opens as a sub-case nested under the principal applicant's file, never a standalone record
✓Principal case dashboard shows every linked dependent's stage, document completion, and next action at a glance
✓Dependents can be added at intake or later, without re-entering the principal's visa category, destination, or consultant assignment
✓Merging or correcting a duplicate dependent record preserves the link back to the correct principal case

📜

Relationship-Document Checklist

Marriage and birth certificates tracked on their own trail

✓Marriage certificates, birth certificates, and proof-of-relationship affidavits get a dedicated checklist per dependent, separate from the principal's education and employment documents
✓Translation and attestation status tracked stage by stage: Untranslated → Notarised → Attested → Client Received
✓Certificate expiry or re-issuance flags surface automatically when a relationship document falls outside what the destination accepts
✓Upload slots pre-loaded with the exact relationship-proof requirements for the destination and visa category selected

⚡

Automatic Status-Change Triggers

When the principal case moves, dependents move with it

✓Principal case status changes — visa approved, PR granted, medical cleared — fire an automatic checklist update on every linked dependent
✓Assigned counsellor is notified the moment a dependent case needs a next action because of a principal-case milestone
✓Configurable trigger rules mean a spouse's dependent filing can be set to begin only after the principal's approval, not before
✓No dependent case silently stalls waiting on a status change nobody remembered to check manually

🗃️

Per-Dependent Visa Category Tracking

A spouse and a child rarely share the same visa category

✓Each dependent's visa category, application type, and processing stream tracked independently of the principal and of every other dependent
✓Age-out rules for dependent children flagged before a birthday changes their eligible category
✓Spouse open work permit or dependent visa conditions logged alongside the principal's primary visa type
✓Category changes mid-process — a dependent child becoming an independent applicant — update the case history without losing continuity

👨‍👩‍👧‍👦

Consolidated Family View

One screen for the counsellor, one screen for the client

✓Counsellor dashboard groups the principal and every dependent into a single family card showing combined document completion
✓Client portal mirrors the same consolidated view, so a family checks progress on every member in one login
✓Family-level notes and communication history stay attached to the group instead of scattering across individual dependent threads
✓Billing can be issued per family or per dependent, based on how the consultancy prices its service

🌍

Works Across Every Destination VisaBOS Supports

Canada, Australia, UK, USA, Dubai/UAE, Europe, and more

✓Family-linked case structure is not a country-specific module — it applies the same way whether the destination is Canada PR, Australia partner visa, UK dependent visa, or UAE family residence
✓Destination-specific relationship-document requirements pre-load automatically based on the principal's selected visa category
✓A consultancy running Canada skilled-worker files alongside UK dependent visas uses the same linked-case structure for both without separate configuration
✓New destination templates VisaBOS adds automatically inherit the same dependent-linking behaviour

Every linked family case sits on the same engine that powers our visa document management software, so principal and dependent files share one document system, one timeline, and one set of analytics — no matter how many branches or counsellors are running family cases.

Getting Started

How fast can you start linking family cases?

Family case linking, relationship-document checklists, and status triggers ship pre-loaded — your team is running linked cases in under an hour, not after days of configuration.

Sign Up & Load Family Case Templates (< 1 hour)

Create your account. Principal-and-dependent case linking, relationship-document checklists, and status-trigger rules come pre-loaded for every destination VisaBOS supports. Add your branches and counsellors — you can open your first linked family case in the same session.

Import Existing Family Cases & Link Dependents

Upload current clients via CSV, then attach each spouse or child record to the correct principal case. Existing dependent files that were tracked separately get merged into the linked structure without losing their document history.

Run Every Family Case From One Dashboard

Principal and dependent cases advance together, relationship-document attestation stages update in real time, and status-change triggers notify the right counsellor automatically — across every branch and destination, with nothing left to manual memory.

By the Numbers

VisaBOS for Spouse & Dependent Cases at a Glance

50+

Visa Types

Unlimited

Linked Dependents

10+

Destination Countries

14-Day

Free Trial

₹5,000/mo

Starter Plan

FAQ

Frequently Asked Questions

Common questions from Indian consultants managing spouse, child, and other dependent visa cases alongside a principal applicant.

What is spouse and dependent visa consultant software?+

Spouse and dependent visa consultant software is the part of a visa CRM that keeps a spouse's, child's, or other dependent's visa case tied to the principal applicant's file instead of tracking it as an unrelated record. VisaBOS opens every dependent as a linked sub-case, tracks relationship-proof documents on their own checklist, and advances dependent cases automatically when the principal applicant's status changes — so nothing gets managed in isolation across the household.

How are dependent cases linked to the principal applicant?+

Every dependent — spouse, child, or other family member — is created as a sub-case attached to the principal applicant's record, not as a standalone file. The principal's case dashboard shows every linked dependent's stage, document status, and next action in one place. Dependents can be added at intake or later, and merging or correcting a duplicate dependent record preserves the link back to the correct principal case.

What relationship documents does VisaBOS track for dependents?+

VisaBOS tracks marriage certificates, birth certificates, and relationship affidavits on a dedicated checklist per dependent, separate from the principal applicant's education and employment documents. Each document moves through its own translation, notarisation, and attestation stages, with expiry or re-issuance flags raised automatically when a certificate falls outside what the destination country accepts, so relationship proof never gets confused with the principal's paperwork.

Does a status change on the principal case affect dependents automatically?+

Yes. When the principal applicant's status changes — visa approved, PR granted, medical cleared — VisaBOS fires an automatic update on every linked dependent case and notifies the assigned counsellor that a next action is due. Trigger rules are configurable, so a spouse's dependent filing can be set to begin only after the principal's approval clears, and no dependent file is left waiting on a status change nobody happened to check.

Does spouse and dependent case linking work for every destination VisaBOS supports?+

Yes. Linked case structure is not built for one country — it works the same way across Canada, Australia, the UK, the USA, Dubai/UAE, Europe, and every other destination VisaBOS supports. Destination-specific relationship-document requirements pre-load automatically based on the principal's visa category, so a consultancy running Canada PR files alongside UK dependent visas uses the same linking behaviour for both without separate setup.

Is there a free trial for the spouse and dependent visa module?+

Yes — VisaBOS offers a 14-day free trial with full access to every module, no credit card required. Principal-and-dependent linking, relationship-document checklists, and status-trigger rules come pre-loaded for every destination, so most consultancies open their first linked family case within the same session rather than spending days configuring a custom workflow. Pricing is in Indian Rupees starting at ₹5,000/month.

Can a multi-branch consultancy see family-linked cases together?+

Yes. VisaBOS supports unlimited branches with per-branch data isolation, and family-linked cases stay grouped regardless of which branch or counsellor is handling the principal versus a dependent. A consultancy owner sees every family's combined progress across locations, while individual counsellors only access the specific principal and dependent cases assigned to them, keeping passport and relationship data appropriately scoped.

Explore More Resources

Related Guides & Pages

Visa Case Management Software India

Visa Document Management Software

Immigration Consultant Software

Stop Managing Family Cases in Isolation

Keep Every Dependent Case in Lockstep

Linked principal-and-dependent records, relationship-document checklists, automatic status-change triggers, and a consolidated family view — managed in one platform across every destination VisaBOS supports.

Start Free Trial — No Credit Card Book a Demo

14-day free trial · Family cases linked automatically · Cancel anytime · ₹5,000/mo starter

// Investment

Enterprise-grade platform. India pricing.
No USD surprises.

All plans include unlimited leads, students, and visa cases. No per-user pricing tricks. Cancel anytime.

Monthly

AnnualSave 20%

Core

₹

5,000

/mo

Billed monthly · ₹4,000/mo on annual

For single-branch consultancies deploying their first operating system.

1 Branch
Up to 5 Staff Accounts
Lead Management + Pipeline
Visa Case Management
Document Management
Appointments & Walk-in Log
Payment Tracking & Invoices
Exam Coaching Module
Full Analytics Dashboard
Multi-branch Management

Start Free Trial