USA Visa Consultant Software for Indian Agencies
Manage every F-1 student visa, H-1B cap petition, L-1 transfer case, and EB green card pipeline on one platform — with USCIS receipt tracking, OPT and STEM OPT deadline alerts, US consulate appointment management, Razorpay fee collection, and GST invoicing built in.
What does USA visa consultant software do for an Indian agency?
USA visa consultant software is a single platform that lets an Indian immigration agency manage its entire US caseload — F-1 student visas with SEVIS-linked I-20 tracking, OPT and STEM OPT employment authorisation windows, H-1B cap season petition timelines, L-1 intracompany transfer cases, and long-running EB-2 and EB-3 green card pipelines — without tracking clients across disconnected spreadsheets, PDF folders, and WhatsApp threads. VisaBOS structures each F-1 file around the core DS-160 and consulate document checklist, flags upcoming US consulate appointment slots in Mumbai, New Delhi, Chennai, Hyderabad, and Kolkata, and tracks OPT and STEM OPT application windows so no 120-day or 24-month EAD deadline is ever missed. For H-1B and PERM matters, petition filing dates, USCIS receipt numbers, and monthly Visa Bulletin priority dates are tracked case-by-case so your counsellors never lose a client to a shifting cut-off date. Razorpay collections link straight to each client and GST invoices generate in seconds. For the broader picture, see our immigration consultant software overview.
Why do US immigration files fall through the cracks?
US immigration cases carry multiple overlapping compliance layers — H-1B lottery seasons, OPT windows, and EB priority dates — that are easy to miss without a dedicated system.
From first inquiry to visa stamp.
VisaBOS connects every stage of a US-bound applicant's journey — inquiry, document preparation, consulate interview, and USCIS adjudication — in one continuous workflow.
Which modules handle your US caseload?
Purpose-built modules covering the full US immigration journey — F-1 student visas, OPT compliance, H-1B cap season, PERM and EB green cards, leads, and analytics.
F-1 Student Visa Cases (I-20, DS-160, SEVIS)
Built around the US consulate checklist
- ✓Full document checklist: I-20, DS-160, financial affidavit, SEVIS fee, medical documents
- ✓Consulate location tracking — Mumbai, Delhi, Chennai, Hyderabad, Kolkata
- ✓Visa interview scheduling and stamp arrival date tracked per case
- ✓Submission-ready status prevents incomplete files reaching the consulate
OPT & STEM OPT Compliance
Never miss a 120-day or 24-month window
- ✓120-day OPT application window tracked with automated pre-deadline reminders
- ✓STEM OPT E-Verify employer status and DSO I-20 endorsement date logged
- ✓EAD card approval date and expiry recorded per F-1 client
- ✓SEVIS transfer-in tracking for students switching US institutions mid-programme
H-1B Cap Season & Work Visas
Lottery to receipt, every petition tracked
- ✓H-1B registration date, lottery selection, and filing deadline per candidate
- ✓I-797 receipt notice and RFE (Request for Evidence) response monitoring
- ✓L-1A, L-1B, O-1, and TN visa stages managed on the same platform
- ✓Premium processing flag and expected adjudication timeline per petition
PERM & EB Green Card Pipeline
From PERM to I-485, every step visible
- ✓PERM labor certification filing date, DOL audit status, and approval date per case
- ✓I-140 petition approval date and priority date recorded per EB category
- ✓Monthly Visa Bulletin cut-off versus client priority date — current or waiting
- ✓I-485, I-765 EAD, and I-131 advance parole stages tracked per family member
Lead Management
Capture every US inquiry instantly
- ✓Meta Ads webhook — Facebook and Instagram leads land instantly in the pipeline
- ✓Pipeline stages: New → Contacted → Qualified → Converted
- ✓Auto-assign US leads to counsellors by visa category or branch location
- ✓Every call, WhatsApp note, and follow-up logged on the lead timeline
Analytics & Multi-Branch
Know your US visa conversion rate
- ✓F-1 visa approval rates by consulate location and counsellor
- ✓H-1B petition success rates and RFE frequency tracked per employer type
- ✓Revenue by service line, branch, and time period in INR
- ✓Unlimited branches with per-branch data isolation and consolidated owner dashboard
Every US case sits on the same engine that powers our visa case management software, so your student, work, and immigration files share one document system, one timeline, and one set of analytics — no separate tools for different visa categories.
How fast can you start processing US immigration cases?
F-1, H-1B, and PERM templates ship pre-loaded, so your team is tracking live US cases in under an hour — not after weeks of custom configuration.
Sign Up & Load USA Templates (< 1 hour)
Create your account. F-1, H-1B, L-1, O-1, and PERM-to-green-card pipeline templates come pre-loaded alongside consulate checklists and Visa Bulletin tracking fields. Add your branches and invite counsellors by role — you are processing live US cases immediately.
Import Clients & Connect Lead Channels
Upload existing US-bound clients and pending H-1B or F-1 leads via CSV. Connect Meta Ads for instant lead capture, link Razorpay for consultancy fee collection, and assign counsellors to each case type or branch location.
Run Every USA Case from One Dashboard
Leads flow in, F-1 files advance through the consulate checklist, H-1B petitions move through USCIS stages, EB green card priority dates are flagged when the Visa Bulletin updates, and your analytics refresh in real time — all on one screen.
Frequently Asked Questions
Common questions from Indian consultants managing F-1 student visas, H-1B petitions, and EB green card cases for US-bound clients.
Related Guides & Pages
Enterprise-grade platform. India pricing.
No USD surprises.
All plans include unlimited leads, students, and visa cases. No per-user pricing tricks. Cancel anytime.
- 1 Branch
- Up to 5 Staff Accounts
- Lead Management + Pipeline
- Visa Case Management
- Document Management
- Appointments & Walk-in Log
- Payment Tracking & Invoices
- Exam Coaching Module
- Full Analytics Dashboard
- Multi-branch Management
- Up to 3 Branches
- Up to 20 Staff Accounts
- Everything in Core
- Exam Coaching (Batches, Tests, Assignments)
- Meta Lead Webhook (Facebook/Instagram)
- Razorpay Payment Integration
- Full Analytics Dashboard
- Internal Team Chat
- 50+ Granular RBAC Permissions
- Unlimited Branches
- Unlimited Branches
- Unlimited Staff Accounts
- Everything in Professional
- Cross-branch Messaging
- Priority Support + Dedicated Manager
- Custom Branding on Invoices
- SLA-backed Uptime Guarantee
- Early Access to New Modules
- API Access (coming soon)
- Personalised Onboarding Session