The Gallabox Alternative Built for Visa Consultants in India

Gallabox earns its reputation honestly: it gives businesses verified access to the WhatsApp Business API, and it builds real, well-liked functionality on top of that access — a WhatsApp product catalog, a shared team inbox, a drag-and-drop chatbot builder, broadcast campaigns, and ready-made Zoho/HubSpot connectors. For a D2C seller who wants WhatsApp as a storefront and support channel, that is a strong, purpose-built toolkit. The catch is that a visa case is not a shopping cart, and Gallabox has no concept of one. It carries a visa type, country-specific fields like a CAQ, GIC, SEVIS ID, LMIA, or CAS number, a document checklist that has to be collected and verified, and often a linked IELTS or PTE coaching batch running in parallel. None of that exists in Gallabox, and there is no path to build it — the platform's data model is oriented around contacts, catalogs, and conversations, not case stages. On top of that, Gallabox's WhatsApp messages are reportedly prepaid at roughly 15% above Meta's own base conversation rate, a markup that sources flag as something that can make costs unpredictable at scale. VisaBOS starts from that visa structure already built, with its own WhatsApp Business API integration included — billed at Meta's own rate with no platform markup — and one flat fee per plan.

Where Gallabox gives you a commerce catalog, a chatbot builder, and CRM connectors billed with a reported markup on top of Meta's rate, VisaBOS gives you the visa case object already built, with WhatsApp messaging as one connected channel rather than the whole product, at Meta's own conversation rate and one flat fee. A case in VisaBOS carries its visa type, its country-specific fields, its document checklist, its deadlines, its payments, and — if you run coaching — its IELTS or PTE batch, all in one record. You aren't running a WhatsApp commerce tool alongside a separate case-tracking spreadsheet; the platform ships with visa structure and WhatsApp messaging already connected. The result is a consultancy that can capture a Meta lead, qualify it, message the client over WhatsApp, open a case, collect documents against an auto-generated checklist, raise a GST invoice through Razorpay, and track a coaching batch without leaving the system — and without an unpredictable per-conversation markup. For families and students who need visibility into their own case, see our guide to client portal software for visa consultants.

Sources disagree on Gallabox's exact India pricing: one cites a Growth tier around ₹2,399/month, Scale around ₹4,799/month, and Pro around ₹7,999/month; another cites an Essential tier at ₹5,599–6,999/month and an Advanced tier at ₹13,599–16,999/month. Different tier names, different figures — re-verify directly against gallabox.com before quoting a client. On top of whichever tier applies, WhatsApp messages are reportedly prepaid at roughly 15% above Meta's own base conversation rate, a markup sources specifically call out as something that can make costs unpredictable at scale. Because Gallabox has no native visa case workflow, consultancies still need a separate CRM or spreadsheet for casework, plus a separate tool for document checklists, coaching batches, and GST-compliant invoicing — each with its own subscription and its own setup time. VisaBOS prices transparently in INR from ₹5,000/month, bills WhatsApp conversations at Meta's own rate with no platform markup, and bundles visa case management, coaching, and billing into every tier.

Visa case management, WhatsApp messaging at Meta's own rate, coaching, Razorpay, GST invoicing, and multi-branch — included in every plan. Start with a 14-day free trial.