University Partnership Agreement Tracking Software
Store every partner university's MOU, commission terms, and renewal date in one place, with alerts before agreements expire and a running enrolment count for every institution — no more digging through email and PDF folders.
What does university partnership agreement tracking software do for an education consultant?
Education and study-abroad consultancies don't just refer students — many hold formal, signed partnership agreements directly with universities abroad, agreements that set out a commission or fee-per-enrolment structure the university pays the consultancy for every student successfully placed. VisaBOS gives each partner university its own record: the signed MOU or agreement itself, the commission terms attached to it — which can vary by program or by intake — the agreement's start, renewal, and expiry dates, and a running count of how many applications and enrolments the consultancy has sent that institution. Instead of a consultancy working with thirty or forty universities across several countries keeping all of that in scattered inboxes and PDF folders, every partner institution shows up in one filterable directory with its status, terms, and history visible at a glance. This is distinct from our sub-agent commission tracking software, which handles individual referral partners rather than formal institutional agreements, and from our franchise royalty management software, which handles a consultancy's own branch network rather than external universities.
Why do university partnerships end up buried in a folder somewhere?
A signed MOU is easy to file away in the moment and hard to find again exactly when its terms, dates, or numbers actually matter.
From a signed MOU to a data-backed renewal.
VisaBOS keeps every partner university's agreement, terms, and volume current for as long as the partnership lasts, so nothing has to be reconstructed later.
Which modules keep every university partnership straight?
Six purpose-built modules covering every angle of a partner-university relationship — from the signed document to the renewal conversation.
MOU & Partnership Document Storage
The signed agreement, attached to the university record itself
- ✓Upload and store the signed MOU or partnership agreement directly on each partner university's record
- ✓Version history retained so an amended or re-signed agreement doesn't overwrite the original
- ✓Document accessible to any authorised counsellor or branch working with that university — no email search required
- ✓Keeps the legal source of truth attached to the same place the commission rules and dates live
Configurable Commission & Fee-Per-Enrolment Rules
Terms that can vary by program and by intake
- ✓Commission or fee-per-enrolment structure configured per partner university, reflecting what that specific agreement states
- ✓Rules can be set at the program level, so undergraduate, postgraduate, and diploma pathways carry their own terms where they differ
- ✓Intake-specific rate overrides supported for universities that run promotional or time-bound enrolment periods
- ✓Terms recorded functionally as a configurable rule — the platform does not assert or display invented commission figures as fact
Contract Start, Renewal & Expiry Tracking
Every agreement date, in one place, with alerts before it matters
- ✓Agreement start date, renewal date, and expiry date recorded on every partner university record
- ✓Configurable advance alerts fire a set number of days before an agreement is due to expire or renew
- ✓Consultancy-wide renewal calendar showing which partnerships are coming up across every institution at once
- ✓Removes reliance on any one person remembering when a specific university relationship needs revisiting
Per-University Application & Enrolment Volume
The number that matters most at renewal time
- ✓Running count of applications sent and enrolments confirmed for each partner university, drawn from your existing case pipeline
- ✓Trend view showing volume over time, so a growing or shrinking relationship with a given institution is visible before renewal comes up
- ✓Breakdown by program and intake for a more granular view of where volume is actually concentrated
- ✓Gives the consultancy real leverage and evidence walking into a renewal or renegotiation conversation
Per-University Snapshot View
Terms, status, and history for one institution, one screen
- ✓Single view per partner university combining agreement status, commission terms, renewal date, and enrolment volume
- ✓Quick-reference summary for a counsellor fielding a question about a specific university's current terms
- ✓Filterable list of all partner universities by country, agreement status, or renewal urgency
- ✓Replaces digging through email threads or shared drives to answer "what are our terms with this university?"
Multi-Country, Multi-Branch Partner Directory
Every institution your consultancy works with, organised one way
- ✓Partner university directory spans every destination country a consultancy sends applications to
- ✓Records are consultancy-wide, so terms negotiated by one branch are visible to every branch sending applications there
- ✓Owners get a consolidated view across the full partner network; counsellors see terms relevant to their active cases
- ✓Scales from a handful of partner institutions to several dozen without the view becoming unmanageable
Enrolment volume is drawn from the same applications tracked in our CRM for overseas education consultants, so there is no separate system to maintain — every application linked to a partner university feeds its record automatically, and progress visible to students through our student portal ties back to the same underlying case.
How fast can you start tracking your partner universities?
Your existing partnership network and its terms go in once — after that, volume tracking and renewal alerts run themselves.
Add Each Partner University (Under an Hour)
Create a record for every university your consultancy already holds a partnership with, upload the signed MOU or agreement to it, and set the contract start and renewal dates — your existing partner network, entered directly, no marketplace or approval process involved.
Configure Commission Terms Per Program and Intake
Set each university's fee-per-enrolment or commission rule to match what the agreement actually says, including any variation by program level or intake, so the terms recorded in VisaBOS mirror the real agreement rather than a simplified average.
Let Alerts and Volume Tracking Run in the Background
As applications are linked to their destination university, the enrolment count builds automatically, and renewal alerts fire ahead of each agreement's expiry date — ready whenever a counsellor needs a quick answer or an owner heads into a renewal negotiation.
Frequently Asked Questions
Common questions from education and study-abroad consultants managing formal agreements with partner universities.
Enterprise-grade platform. India pricing.
No USD surprises.
All plans include unlimited leads, students, and visa cases. No per-user pricing tricks. Cancel anytime.
- 1 Branch
- Up to 5 Staff Accounts
- Lead Management + Pipeline
- Visa Case Management
- Document Management
- Appointments & Walk-in Log
- Payment Tracking & Invoices
- Exam Coaching Module
- Full Analytics Dashboard
- Multi-branch Management
- Up to 3 Branches
- Up to 20 Staff Accounts
- Everything in Core
- Exam Coaching (Batches, Tests, Assignments)
- Meta Lead Webhook (Facebook/Instagram)
- Razorpay Payment Integration
- Full Analytics Dashboard
- Internal Team Chat
- 50+ Granular RBAC Permissions
- Unlimited Branches
- Unlimited Branches
- Unlimited Staff Accounts
- Everything in Professional
- Cross-branch Messaging
- Priority Support + Dedicated Manager
- Custom Branding on Invoices
- SLA-backed Uptime Guarantee
- Early Access to New Modules
- API Access (coming soon)
- Personalised Onboarding Session