Name: VisaBOS
Author: VisaBOS

Question 1

What is corporate or bulk employer visa case management software?

Accepted Answer

It is the part of a visa CRM built around a B2B relationship with a corporate client rather than an individual applicant. When a company sends a batch of employees for work visas — ten engineers relocating to a project site, thirty staff on an intra-company transfer — VisaBOS opens one corporate-client record that every one of those employee cases links back to. Each employee still gets their own full case file with its own documents, timeline, and status, but the consultancy can see, bill, and report on the whole batch as a single account instead of a set of unrelated individual clients who happen to share an employer.

Question 2

How does linking many employee cases to one corporate account actually work?

Accepted Answer

The corporate account is created first, with the company's own details — name, GSTIN, HR or mobility-team contact, and billing address. Every employee case processed for that company is then opened as a linked case under the corporate account rather than as a standalone record. Adding a new employee to an existing batch, or a new batch to an existing corporate client months later, attaches straight to the same account, so the consultancy's full history with that employer — every batch, every employee, ever processed — stays under one roof instead of scattering across separate client entries that happen to share a company name.

Question 3

How does consolidated GST invoicing work for a batch of employee visas?

Accepted Answer

Instead of raising a separate GST invoice for each of the fifteen or thirty employees in a batch, VisaBOS can generate one consolidated invoice against the corporate account that itemises every employee's case and fee on a single bill. The corporate client's finance team receives one document to reconcile and pay against, rather than a stack of individual invoices that then have to be manually matched back to the same purchase order or cost centre on their end. Per-employee billing is still available where a corporate client specifically wants it broken out that way — consolidation is a choice the consultancy makes per batch, not a fixed rule.

Question 4

What does the employer-side status dashboard actually show?

Accepted Answer

It gives the corporate client's HR or mobility contact a single view of every employee case linked to their account — which stage each case is at, which documents are still pending, and which cases are approved, without that contact having to email the consultancy separately about each individual employee. The counsellor working the batch sees the same aggregate picture internally: how many of the thirty cases are stalled on documents, how many are with the embassy, and how many are cleared, rolled up at the account level instead of having to open each employee's case one at a time to piece the batch's overall progress together.

Question 5

How is this different from spouse and dependent visa case linking?

Accepted Answer

Spouse and dependent linking connects a family member's case to one principal applicant's personal file — a spouse or child added as a sub-case under an individual person, with its own relationship-document checklist for marriage and birth certificates, and status-change triggers that cascade from the principal's approval to the dependent. Corporate employer case management links many separate employees, each their own principal applicant with no family relationship to each other, to one company's account. The relationship being tracked is a business client relationship with an employer, not a personal relationship between family members, and the documents involved are employment and sponsorship paperwork, not relationship proof.

Question 6

How is this different from multi-branch visa consultancy software?

Accepted Answer

Multi-branch software is entirely internal to the consultancy — it manages the consultancy's own offices, with role-based access so a counsellor in one branch cannot see another branch's clients, plus branch-wise and consolidated analytics and lead routing across those internal locations. Corporate employer case management is not about the consultancy's own structure at all; it is a B2B relationship with an external company that is a paying client of the consultancy, whose employees the consultancy is processing visas for. One feature organises how the consultancy runs itself; the other organises how the consultancy serves a specific type of client.

Question 7

How is this different from university partnership agreement tracking?

Accepted Answer

University partnership tracking covers a consultancy's own formal agreements with partner universities — a signed MOU, commission-per-enrolment terms the university pays the consultancy per student placed, and a renewal calendar for those institutional agreements. Corporate employer case management is unrelated: the corporate client is not an institution paying the consultancy a commission per placement, but a company paying the consultancy directly to process its employees' work visas, batch by batch. The direction of payment, the type of counterparty, and the kind of record being tracked — an employee case batch versus an institutional partnership agreement — are all different.

Question 8

Can bulk document collection be done for a whole batch of employees at once?

Accepted Answer

Yes. Rather than chasing document uploads employee by employee through separate email threads, a document checklist can be pushed out to every employee case in a batch at once, and the counsellor working the corporate account sees which employees have completed their uploads and which are still outstanding, aggregated at the batch level. Each employee still uploads to their own case file — bulk collection is about visibility and coordination across the batch, not merging individual employees' documents into one shared folder.

Question 9

Is there a free trial for corporate and bulk employer case management?

Accepted Answer

Yes — VisaBOS offers a 14-day free trial with full access to every module, including corporate account linking, consolidated batch invoicing, and the employer-side status dashboard, no credit card required. A consultancy already running individual employee cases for a corporate client can group those existing cases under one new corporate account without re-entering them, and start seeing the batch as a single relationship from the first session. Pricing starts at ₹5,000 per month, billed in INR.

Corporate Employer Visa Case Management Software

What does corporate employer visa case management software do for a visa consultant?

What happens when a corporate client is treated like fifteen separate clients?

Fifteen Employees, Zero Visibility Into the Relationship

Fifteen Invoices Where the Client Wanted One

The HR Contact Has No Way to Check the Batch

Which modules run a corporate account as one relationship?

Corporate Account Record

Consolidated GST Invoice Across a Batch

Employer-Side Status Dashboard

Bulk Document Collection

Per-Employee Case Tracking Nested Under One Account

Renewal & Expiry Rollup Across the Corporate Account

How fast can you start running corporate accounts?

Create the Corporate Account & Link Employees

Push Document Checklists & Track the Batch

Bill the Batch & Share the Status View

VisaBOS for Corporate Employer Accounts at a Glance

Frequently Asked Questions

Related Guides & Pages

One Corporate Account, Every Employee Linked

Enterprise-grade platform. India pricing.
No USD surprises.